Furniture, Fixture and Equipment (FF&E) Planning


FF&E Planning Services

Insight Health Tech Planning (IHP) Inc. offers innovative planning services for Furniture, Fixtures, and Equipment (FF&E) tailored to the needs of healthcare clients, owners, architects, engineers, and contractors.

Leveraging our insights and extensive experience, we provide practical solutions to address our clients’ financial, technical, operational, and spatial challenges. The FF&E planning activities conducted by IHP play a crucial role in the success of healthcare design and construction projects. Our approach involves initiating FF&E planning early in the project timeline, beginning with developing an accurate equipment list and cost estimate. Project-specific details can be established promptly when a Space Program is designed.

Scope of Work

The Scope of Work is commissioned according to the project stage, encompassing Preliminary Design, Schematic Design, Design Development, Contract Documentation, Construction, Procurement, and other post-construction activities.

Planning for Medical Equipment and Furniture

  • Assistance in Developing Equipment and Furniture Budgets
  • Conducting Existing Equipment and Furniture Inventory and Assessments
  • Participation in the Schematic Design and Design Development (SD and DD) Processes
  • Development of Room-by-Room Medical and Furniture Equipment Lists 
  • Issuing Utility Data Reports (UDR) to Clients, Engineers, Architects, and Contractors
  • Assisting in the Selection of Preferred Equipment and Furniture
  • Offering Clinical and Technical Advice as Needed

Medical Equipment Planning

Medical Equipment Tendering

Medical Equipment Procurement

Medical Equipment Install & Commission

Site Preparation, Installation, and Commisioning

  • Coordination with Contractor, PMO, and Vendors for FFE Delivery Schedules
  • Coordination of FFE Delivery and Staging, Supervision of FFE Installation
  • Supervision and Management of FFE Commissioning
  • Development of Final FFE Hand-Over Documents
  • Management of FFE Inventory and Tagging


  • Development of a Strategic Project Plan
  • Assistance in Developing the Financial Plan for the Project
  • Assistance in the Establishment of a Project Management Office (PMO)
  • Assistance in Developing the Capital Plan
  • Assistance in Developing the Equipment Replacement Plan (ERP)
  • Delivery Schedule Coordination
  • Coordination of Equipment Delivery and Staging
  • Supervision of Equipment Installation
  • Coordination of Final Equipment Handover
  • Management of Equipment Inventory and Tagging

Working collaboratively with the owner’s stakeholders, including physicians, administrators, department managers, clinical engineering, and other staff, IHP defines and finalizes the project’s Furniture and Equipment (F&E) needs. This process establishes the budget and confirms the technical requirements for the project’s F&E. IHP initiates the provision of technical information to the design team as soon as the preliminary F&E list is developed.

While assisting the owner in finalizing F&E decisions and approvals, IHP concurrently provides the design team with F&E information to serve as a Design Basis. Collaborating closely with the architect’s medical planners, IHP supports their design efforts by offering additional information related to space requirements around equipment for maintenance, operational workflows, staff, and patient access. This includes considerations for patient travel paths concerning both patients and equipment.

IHP aids the architect’s AutoCAD and Revit work by supplying Revit families with furniture and equipment. Moreover, IHP can populate the Revit model by creating and maintaining architect-approved F&E work sets. Close coordination with the architect’s Revit model manager ensures adherence to the project’s guidelines and standards.

Before the commencement of construction, IHP collaborates closely with the contractor to ensure they are well informed about the equipment included in the project and any special F&E requirements that may impact their construction schedule or work efforts.

Informed programming evolves from comprehensive inspection and lifecycle planning processes. Within the framework of informed programming, we curate a toolkit comprising typical maintenance, preservation, and rehabilitation activities. Our professionals meticulously assess the implications of these strategies on an asset’s life cycle costs, encompassing development and construction costs, as well as future expenses related to operations, maintenance, finance, and depreciation.

Through this analysis, we establish standards for the optimal timing of specific treatments. The ultimate goal is to formulate an optimal work policy that delineates when actions should be taken to minimize life-cycle costs and enhance overall performance. The culmination of this process involves developing an annual program by applying the established work policy to your assets within the constraints of your budget and other priorities.

Operations and maintenance costs often constitute a significant portion of expenses, necessitating a reliable and sustainable source of income. Through the implementation of performance-based maintenance contracts, we assist our clients in managing their assets within a predictable budget. Our dedicated teams offer a comprehensive range of on-site services, aiding owners in operating and maintaining their infrastructure with increased efficiency and effectiveness. This approach results in substantial cost savings, consistent service delivery, and enhanced productivity.

Our services encompass the development of customized Operations and Maintenance (O&M) strategies, integration of technology to capture critical data and monitor service performance, provision of comprehensive O&M services through long-term performance-based contracts, implementation of capital rehabilitation programs, and support with decommissioning and replacing assets to ensure ongoing operation and user safety.

We craft predictive models within the lifecycle planning process to articulate the connection between funding and future conditions. These models enable us to answer crucial questions: What is the cost of maintaining current conditions? How much would it take to enhance them? What will be the scenario if funding remains unchanged? Armed with this information, we guide our clients through tradeoff analysis—an influential tool for strategic funding allocation.

This meticulous process yields a set of condition targets that serve as a communication tool for priorities, inform programming decisions, establish a foundation for monitoring progress toward goals, and enhance accountability. Furthermore, we develop comprehensive asset management plans outlining how owners should manage their assets over the next 10 to 20 years. These plans define long-term needs, guide funding levels, and determine work strategies for both new and existing investments.

Adhering to best industry practices, we meticulously verify that installations and their performance characteristics, operating and maintenance documentation, and user training align precisely with the specifications and operational requirements. This rigorous verification process is designed to instill confidence in our clients, ensuring they can readily accept and use the equipment with assurance and peace of mind.